Tender- Security Services

Tender: Security Services
Location:           Kilombero Valley Teak Company Ltd (KVTC);  Mavimba Industrial Site.

KVTC is inviting bids for suppliers to tender  for the following services:

The supply of 365/24/7 security services at the KVTC Mavimba Industrial site.

The services will include, but is not limited to:

1. Basic Services
   1. Secure the entire Industrial site (inclusive of factory and administrative buildings, workshops, nursery and housing).
   2. Main gate entrance and exit control
   3. Search of all people and goods entering and exiting the premises.
   4. Manning of a control room and monitoring of a CCTV system
   5. Foot patrols
   6. Motorbike patrols
   7. Location specific manning (mostly night shift).
   8. Assist with investigations, the arrest and successful prosecuting of perpetrators.
   9. Observe and capture fuelling activities.
   10. Completion of reports, incident registers and other documentation as prescribed from time to time.
   11. The following minimum positions and equipment must be covered in the tender:
   12. All security personnel must have undergone a basic training course in security services.
       Proof will be required.
2. General conditions:
   1. The tender is open to all Tanzanian Registered Security Companies.
   2. Location: Mavimba Village, Ulanga District, Morogoro Region.
      (Search for Kilombero Valley Teak Company on Google Maps).
   3. Payment terms: 30 days on invoice, in arrears.
   4. All security personnel on duty must be dressed in the same uniform, making them instantly recognisable.
      The uniform must comply with the site safety standards in terms of shoes, visibility and protection.
      The motorbike operator and passenger must at all times wear safety helmets.
   5. No guards may be armed – this is an unarmed service.
   6. Incident books and security specific stationary must be provided for by the security company.
      KVTC specific stationary will be provided for by KVTC.
   7. Facilities:
      1. KVTC will provide a guardroom at the entrance gate as well as a CCTV equipped control room.
      2. A Sawmill administration clerk is available to make photocopies as and when required on weekdays during office hours.
   8. KVTC do not supply accommodation.
   9. Proof of the following must be submitted with the tender:
      1. Company TIN number (in the name of the company.)
      2. Business/Brela registration.

• Certificate of good standing with NSSF (in the name of the company)

1. Proof of VAT Registration
2. Certificate of good standing with the Tanzanian Revenue Authorities.
3. Proof of up-to-date registration with the Tanzanian Security Industry Authority.

10. Compulsory site visit: A site visit will be convened as follows:
    1. Date: 18 September 2024
    2. Time: 10h00

• Place: KVTC Mavimba Main Boardroom.

1. Contact Person: Engineer Conax Chisasa: +255 716 001 879
   Note: This visit is compulsory. Tenders will be disqualified if a company representative was not present at this meeting.

11. KVTC is under no obligation to award the tender, neither to award it to the lowest offer.
    KVTC will enter into a negotiation with their chosen bidder, after which process the tender may be awarded or not.
12. The security services will be required to be fully in place on 31^st October 2024.

Tenders must be submitted (in English) by not later than 30 September 2024 at 12h00 in a sealed envelope marked: “Tender:  Security Services: KVTC Mavimba Industrial Site” and placed in the Tender Box at Reception, KVTC Industrial Site, Mavimba or KVTC 3^rd Floor ABSA House, Dar es Salaam. The Tender Register must be completed.
Submissions can also be made by email to: engineer@kvtc-tz.com.  KVTC will not take responsibility for any documents that may be late or lost, for whatever reason.

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